Philadelphia Obituary Writing Guide: Templates & Newspaper Submission

Writing an obituary is never easy. In the middle of grief, you're suddenly asked to sum up a person's whole life in a few paragraphs, choose the right words, and figure out where and how to submit it, all within a tight deadline. If you're feeling overwhelmed by the task, please know that's completely normal, and you don't have to figure it out alone.
At Ervina White Beauford Funeral Service, we've helped Philadelphia families write, format, and publish obituaries for years. We've put together this guide to walk you through the process step by step, with templates you can use right away and the specific newspaper requirements you'll need for local Philadelphia publications.
Why the Obituary Matters
An obituary does more than announce a death. It tells your loved one's story, honors who they were, and lets your community know how to pay their respects. For many families, it also becomes a keepsake, something read again years later at holidays and anniversaries. Taking the time to get it right is worth it, even when time feels short.
What to Include in an Obituary
Before you start writing, gather the basic details. Most obituaries include:
- Full name (including nickname or maiden name, if applicable)
- Age and date of passing
- City of residence
- Date and place of birth
- Names of parents (living or deceased)
- Education, career, and military service, if relevant
- Hobbies, passions, and personal qualities that made them who they were
- Names of surviving family members and relationships
- Names of family members who passed before them
- Service, visitation, or memorial details, including date, time, and location
- Where to send flowers or memorial donations, if the family prefers
You don't need to include everything on this list. Choose what feels true to your loved one's life.
Obituary Templates You Can Use
Here are two templates to help you get started. Feel free to adjust the wording, length, and tone to fit your family's voice.
Template 1: Traditional Obituary
[Full Name], [age], of [city, state], passed away on [date] at [location, if desired, such as home or hospital name]. [He/She/They] was born on [birth date] in [birthplace] to [parents' names].
[He/She/They] [describe career, education, military service, or defining life work in 2-3 sentences]. [He/She/They] was known for [personal qualities, hobbies, passions, or community involvement].
[He/She/They] is survived by [list of surviving family members and relationships]. [He/She/They] was preceded in death by [list of family members who passed before, if applicable].
A [visitation/service/memorial] will be held on [date] at [time] at [location, with full address]. [Burial/interment] will follow at [cemetery name]. In lieu of flowers, the family asks that donations be made to [charity or cause name].
Template 2: Short, Simple Death Notice
[Full Name], [age], of [city, state], passed away on [date]. [He/She/They] is survived by [immediate family members]. Services will be held on [date] at [location]. Arrangements are entrusted to [Ervina White Beauford Funeral Service, PC].
A shorter notice like this works well for newspaper death notices, where you're often charged by the line, or for families who prefer something simple and to the point.
Submitting an Obituary to Philadelphia Newspapers
Once your obituary is written, you'll need to know where and how to submit it. Here's what to expect from the major Philadelphia outlets.
The Philadelphia Inquirer
The Inquirer accepts paid death notices from funeral directors, relatives, and friends, and publishes a smaller number of editorial obituaries at its own discretion. A few things to keep in mind:
- Deadlines: Death notices are generally due by 3:00 p.m. Monday through Friday for next-day publication. Deadlines shift for weekend and Monday editions, so it's best to confirm the current cutoff time when you submit, especially around holidays.
- Verification: The Inquirer requires the name and phone number of the funeral home handling arrangements so they can verify the death before publishing.
- Photos: Recent, high-quality photos are welcomed and often help the notice stand out.
The Philadelphia Tribune
The Tribune also accepts paid obituaries and death notices through its online submission form, and its editorial team occasionally covers the passing of notable community members separately.
Legacy.com
Many Philadelphia newspaper obituaries are hosted permanently online through Legacy.com, which pairs with local papers to publish notices and maintain a lasting memorial page where family and friends can leave condolences.
A Note on Deadlines
Newspaper deadlines can change around holidays, and each outlet has its own cutoff times and formatting rules. As your funeral home, we handle these submissions regularly and can confirm the current deadlines on your behalf, so nothing falls through the cracks during an already difficult week.
Posting an Obituary Online
Beyond the newspaper, most families choose to share the obituary in a few additional places:
- Funeral home website: We publish obituaries on our obituary page, where friends and family can view service details, sign a guestbook, and send flowers.
- Social media: Sharing the obituary on Facebook or other platforms helps reach extended family and friends who may not see the newspaper.
- Legacy.com and similar tribute sites: These often keep the obituary online indefinitely, giving people a permanent place to return to.
- Email notifications: We also offer obituary notifications so your community is informed as soon as a service is announced.
Common Mistakes to Avoid
- Skipping fact-checking. Double-check names, dates, and locations, especially schools, employers, and military branches. Errors are stressful to correct after publication.
- Waiting too long. Newspaper deadlines come quickly. Start gathering information as soon as you're able.
- Trying to include too much. Focus on the moments and relationships that captured who they were, rather than a complete life history.
- Forgetting service details. Make sure the date, time, and location of any visitation or service are correct and clearly stated.
We're Here to Help
Writing an obituary while grieving is one of the hardest parts of planning a funeral, and you don't have to do it by yourself. Our team at Ervina White Beauford Funeral Service has guided Philadelphia families through this process for years, and we're glad to help you write, edit, or submit an obituary for a local newspaper or online.
If you'd like assistance, please contact us or call us at (215) 927-4546. We're available 24 hours a day, 7 days a week, because we know grief doesn't wait for business hours.











